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Role Permission Settings
Role Permission Settings

How to manage the access and permission of your different User roles.

Eric Björn avatar
Written by Eric Björn
Updated over a week ago

About role permission settings

In Learnster Studio you can adjust the permissions for Content Designers, Direct Managers, Instructors and Team Managers to tailor which functions/parts of Learnster they have access to. The role settings are located under >Settings >Role Permissions.

ℹ️ Permissions for Learners, Admins and Super Admins are not adjustable. See User Roles to learn more about the different roles.

Content Designers

  • Manage course content – permissions for Content designers to view or manage course content. In view-only mode, Content designers will be able to view, but not manage, course content from the course outline tab. In edit mode, Content designers will have full permissions to create, edit and manage course content from under the course outline tab.

  • Manage Learners – access for Content designers to view or edit learners. In view-only mode, permissions are restricted to view only. Enable edit mode to allow Content designers to add or remove learners, and to manage course progress or set learners as passed or failed.

  • Manage course settings – permissions to view or manage course settings. In view-only mode, Content designers will be able to see, but not manage course settings. In edit mode, Content designers will have full access to all course settings.

  • Access library content – permissions to access and manage library content. In view-only mode, Content designers will be able to access and use existing library content. View-only mode does however not give access to create new or edit existing library content. Edit mode gives full access to library content including the ability to edit or delete all items in the library.

ℹ️ Please note! It is not recommended enabling library edit mode for Content designers. This would allow them to change or delete library content that was created by other Content designers or administrators, and which might be used in courses not controlled by the Content designer.

Direct Managers

  • Learnster Studio Access - Give access to Learnster Studio for direct managers. Studio access is needed to be able to approve enrollments, edit team member information etc.

  • Approve course enrollment requests for team users - Enable direct managers to approve or dismiss enrollment requests for their team users.

  • Add new users - Direct managers will be able to invite and add new users to your Learnster instance. New users created by a direct manager will be automatically added to their team as direct reports.

  • Delete users - Direct managers will have the permissions to delete users from your Learnster instance.

  • Edit Team information - Direct managers will be able to edit team information under team settings.

  • Add users to team - Direct managers will be able to add existing users as team members to their team.

  • Remove users from team - Direct managers will be able to remove team members from their team.

  • Edit team users - Direct managers will be able to edit users that are team members of their team. This includes permissions to change everything on a user's user card including their name, email address, the ability assign and remove courses, add tags, add course history and more.

Instructors

  • View course content – the view-only mode gives instructors access to view, but not edit, course content from the course outline.

  • Manage Learners – permissions for instructors to view or edit learners. In view-only mode, permissions are restricted to view only. Enable edit mode to allow instructors to add or remove learners and to manage course progress or set learners as passed or failed.

  • Manage course settings – access to view or manage course settings. In view- only mode, instructors will be able to see, but not manage course settings. In edit mode, instructors will have full access to all course settings.

Team Managers

Here are the settings and permissions you can adjust for your team managers.

  • Add new users to team – by enabling this permission, team managers will be able to invite and add new users to your Learnster instance (please note that these team managers will be able to create new user accounts in your Learnster instance and not only add existing users to their team). New users created by a team manager will be automatically added to their team.

  • Add new team manager to team - Team managers will be able to invite and add new users to your Learnster instance and set them as team managers for their team.

  • Delete users – allow team managers to delete users from your Learnster instance (please note that this means deleting user accounts from your Learnster instance and not only removing users from their team).

  • Add Team Managers to team – team managers will be able to add existing users as Team Manager to their team.

  • Edit Team information – allow team managers to add and edit team information under team settings, such as team description and tags.

  • Remove Team Managers from team – team managers will be able to remove other team managers from their team (but not delete them).

  • Add users to team – allow team managers to add existing users as Team Members to their team.

  • Remove users from team – team managers will be able to remove team members from their team (but not delete them).

  • Edit team users – enable team managers to edit users that are team members of their team. This includes permissions to change everything on a user's user card including their name, email address, the ability to assign and remove courses, add items to the course history, delete users, and more.

  • Approve course enrollment requests for team users - enable team managers to approve or deny enrollment requests for their team users.

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