Catalog Access is a feature that allows you to decide which Learners you want to be able to see specific courses in the Catalog. Prior to this all content in the catalog has been visible for all Learners. This feature will allow you to tailor your Learners' catalog to keep the content relevant for them when they browse the catalog. It also helps you to keep the catalog neat and exclude content that isn't necessary to share with certain Learner groups.

📣 This is an add-on feature which needs to be activated specifically for your vendor. Please reach out to your Customer Success Manager at Learnster to learn more.

Once the Catalog Access feature is activated on your vendor you can find it in your course settings under Catalog. Toggle the switch to include the course in your catalog and, as per default, the course is available for all Learners in the catalog. To adjust the access for the course, click the "Manage Access" button.

A new modal will open in which you choose what user attributes you want to use as criteria to access this course. You can choose from the following attributes:

Simply click the criteria you want to add and use drag and drop in the right side menu to rearrange and group your access criteria.

The Learners that are fulfilling the criteria that you set will see this course in their catalog. Criteria can be used and single criteria and group criteria and you can also combine multiple sets of criteria.

A single criteria is when you only choose a single attribute that a Learner need to fulfill to see the course in their catalog.

For example: Team "Sales" is a single criteria. Meaning, if a Learner is part of team "Sales", this course will be shown in their catalog.

A group criteria is when you combine multiple attributes and the Learner must fulfill all attributes within the group to see the course in their catalog.

For example: Team "Product" and Country "Sweden" is a group criteria. Meaning, if a Learner is part of Team "Product" AND has Country set to "Sweden", this course will be shown in their catalog.

You are also able to use multiple criteria that can consist of several single or group criteria. When combining multiple criteria a Learner only needs to fulfill one of the criteria for the course to be shown in their catalog.

For example: Add the single criteria (Team "Sales") and then you also add the group criteria (Team "Product" and Country "Sweden"). This means, if a Learner is part of team "Sales" OR Learner is part of Team "Product" AND has Country set to "Sweden", this course will be shown in their catalog.

ℹ️ Please note that all changes in settings regarding catalog access can take up to 15 minutes to apply for your Learners.